Registration will open January 15, 2021. Registration rates can be found under each registration type. 

  • Access to all Education Sessions and General Sessions
  • Admission to the Exhibit Hall (except Non-Exhibiting Vendors)
  • Admission to the Opening Party on Sunday night and the Closing Party on Tuesday night
  • Participation in Express Exchange (except Non-Exhibiting Vendors)
  • Access to RFMA Gives 5K Fun Run/Walk with additional fee
  • Lunch in the Exhibit Hall on Monday and a seated lunch at our Tuesday General Session
  • Food and beverage at the Opening and Closing parties
  • Monday and Tuesday morning continental breakfasts
  • Morning and afternoon snacks and beverages on Monday and Tuesday

RFMA Restaurant membership is an individual membership and non-transferable to others. You can register for the conference at the non-member rate and then a 1-year RFMA membership will be included. For questions contact Ryan Byrd at

Yes, we accept American Express, Visa and Master Card.

A confirmation of your registration will be sent to you via email immediately upon registering online. Please note this is an HTML-based email, so if your settings do not allow this type of email, please contact Ryan Byrd at For registrations made with payment by check, please allow two weeks for processing; confirmation of registration will be sent via email immediately upon processing.  If you do not receive confirmation after 30 days, please do not hesitate to contact us.

We’ll be sorry that you won’t be able to join us for this exceptional learning and networking experience!  However, we understand that things happen. If received in writing by January 6, 2020, RFMA will refund your conference registration. If you registered for the Annual conference at the Non-RFMA Member rate, the $100 RFMA membership is non-refundable. All cancellations must be made in writing and emailed to Ryan Byrd at There are no refunds for cancellations after January 6, 2020.

No. Those that have registerd for the Annual Conference before February 25, 2020, will receive a badge preview email to approve. Once your badge has been approved, it will be followed by an email with an Express Registration bar code to be used at the registration area. The bar code within the email will speed up your process through self-registration or the registration area. You will receive your badge onsite in the registration area.

Attendees registering after February 25, 2020, should bring a copy of their email confirmation to the Annual Conference.

RFMA 2021 conference attendees have several convenient uptown Charlotte hotels to choose from. To view and book at one of our RFMA 2021 conference hotels, you must register for RFMA 2021. After completing your conference registration you will be sent a link to book your hotel. Our special RFMA 2021 hotel rates are only available to RFMA 2021 conference attendees. 

DO NOT book through any other method beside the hotel link provided in your confirmation email. 
DO NOT respond to solicitations; they may not be legitimate and do not represent RFMA.

Please note that a one-night NON-REFUNDABLE deposit will be processed by the hotel on June 2, 2021. No refunds will be processed after that date.

You must first register to attend or exhibit at RFMA 2021. After registering, you will receive a confirmation email which will contain a hotel booking link to make your hotel reservations. Only book your hotel reservation through this link. Do not book through an outside third-party.

If you are with an exhibiting company, please contact the main contact from your organization to receive your hotel booking link.

*No official RFMA 2021 housing bureaus will reach out to you to make a reservation. Please make sure to be aware of potential fraudulent hotel booking companies. 

We are not using a housing bureau for RFMA 2020. The only way to make a hotel reservation for the RFMA 2020 conference will be through a hotel booking link provided in your RFMA 2020 email confirmation. You will receive this email confirmation with the hotel booking link after you have registered to attend or exhibit at RFMA 2020. 

*No official RFMA 2020 housing bureaus will reach out to you to make a reservation. Please make sure to be aware of potential fraudulent hotel booking companies. 

After you make a hotel reservation at the Gaylord Rockies, using the link provided in your RFMA 2020 confirmation email, you will receive an email confirmation from the Gaylord Rockies. This email will give details about your hotel reservation and will include a link to edit or cancel your reservation. 

Family and friends will LOVE exploring Denver and the beautiful scenary surrounding the city! Please visit our Hotel & Travel page for some links to the Denver CVB. 

Ground transportation between the airport and hotels is NOT provided on a complimentary basis. 

There are no scheduled events on Sunday, March 21st after 7:30pm and Monday, March 22nd after 6:30pm. 

*All attendees are prohibited from attending or sponsoring any functions during the published hours of RFMA meetings or events that are not sponsored by RFMA.

Yes! There will be plenty of food, activities and networking opportunities that you won't want to miss at RFMA 2020! Visit our RFMA 2020 Events page to get all the details.

For information about additional Opening and Closing party tickets please contact Ryan Byrd at

Yes, a complete listing of all education sessions, including session descriptions and speaker bios, is available under the Sessions & Events tab prior to the conference. All of this information will also be available in our RFMA Annual Conference app, which will launch prior to the conference. 

We are a paperless conference and you will not receive a RFMA 2020 Conference Program Book. You are able to find all of our conference information on our RFMA Annual Conference app and also our conference website. Please refer to the Conference Schedule and Education Breakout Session schedule for times and location of sessions and events.

We are a paperless conference unless otherwise stated in the session descriptions. Speakers with handouts will provide the PDF format via this website and also on the RFMA Annual Conference mobile app. 

The education program for each Annual Conference is finalized prior to August 1st of the previous year. The proposal portal opens in May and stays open until July, specific dates will be posted annually. If you've missed this time frame, consider submitting a topic for a webinar through RFMA's website by clicking here. 

If you have specific questions about getting involved as a speaker at a future RFMA conference, please contact Debi Kensell, Education Director at

We want you to be comfortable so you can enjoy your meeting experience! Therefore, business casual dress is strongly encouraged.  We suggest bringing a light sweater or jacket with you during the day as meeting rooms are air conditioned. Jeans are acceptable for the closing night party, but no shorts or flip-flops please.

No. Persons under the age of 21 are NOT permitted to attend RFMA functions and cannot access the Exhibit Hall at any time. ID may be requested if the age of the individual is in question.

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